ABout the role
Alaska Functional Medicine + Spa is seeking a detail-oriented, resourceful, and highly professional Executive Assistant to support our CEO. This role is designed for someone who thrives on organization, problem-solving, and being a true right hand to an executive in a fast-paced, growing business.
This position is not about managing other team members — it is about directly supporting the CEO by ensuring the details are handled, the schedule runs smoothly, and tasks are completed from start to finish.
Key Responsibilities
Manage executive schedule and coordinate appointments.
Maintain inbox organization; prioritize and respond to communications as needed.
Call or text contacts on behalf of the CEO in a professional manner.
Scan, organize, and distribute documents, including incoming mail.
Pull bi-weekly tips reports from clinic software and send to bookkeeper.
Create reports, budgets, and trackers in Microsoft Excel and Google Sheets.
Research solutions and utilize resources (Google, AI, etc.) to complete tasks independently.
Assist with sensitive financial and high-value transactions, maintaining discretion at all times.
Handle occasional call forwarding, acting as the first point of contact when the CEO is unavailable.
Qualifications
Strong organizational and time management skills.
Proficiency in spreadsheets (Excel and Google Sheets required).
Exceptional written and verbal communication skills.
Ability to complete tasks from start to finish with accuracy and accountability.
Resourceful problem solver; comfortable using online tools and AI for efficiency.
Professional demeanor with the ability to represent a high-functioning executive.
Experience handling confidential financial information with discretion.
Prior executive assistant, administrative support, or high-level customer service experience preferred.
Why Join Us?
This is a unique opportunity to work directly with the CEO of Alaska’s premier functional medicine and medspa practice. You’ll play a vital role in supporting the growth of the business while developing your own professional skills in a dynamic, supportive environment.
If you meet the above criteria, and would like the opportunity for an interview, please send in your resume!